Hello folks. Unfortunately I had a work situation the past few days so I haven't made the time to check on the boards.
We know that anything remaining after expenses goes to the prize pool. Then, the cost of the non-monetary prizes is subtracted (trophies, awesome pinball-related prizes, etc.), and the rest is cash. Last year we used the following target percentages for the cash portion (these are subject to change based on the sponsor prize allocations and total participation):
Main & Classics
* 1st ~43%
* 2nd ~20%
* 3rd ~15%
* 4th ~10%
* 5th to 8th ~3%
We round the cash payouts to make them even.
The Womens and Kids will have a series of non-monetary prizes for the winners, these are funded with prize entry funds and with sponsors donations.
I appreciate seeing the various comments here from people regarding how they've chosen to publish prizes and expenses; it gives me ideas on how I'll look to share these items in the tournaments that I run in the future.
As Jay mentioned in the post on Pinside, the total direct costs for last year were $311, and we expect them to be hopefully under ~$400 this year. That is subject to change based on various factors that are impossible to exactly predict.
Classics and Main are separate. Each day funds its own prize pool.
The PinFest entry fee is separate from the Tournament entry fee. It's limited qualifying (eight entries max with first two free), so the MAX that we'll take in per person is $30. Some people won't pay for all eight, and we provide some free additional free entries to volunteers that help with the setup of the show.
1) Venue Payment - For PinFest, we currently don't have any vendor space fees. We owe a big thanks to the current PinFest organizers as this was not the case when the show was under prior management and the cost of the space had to be subtracted from the prize pool.
2) Equipment - Equipment costs have not come out of the prize pool in any way for PinFest. That said, I know that Jay has invested thousands of dollars in equipment, with no other purpose than supporting the PinFest tournaments.
3 & 4) Entry Money & Payouts in 2015 - I wasn't involved in the events in 2015, so I don't have numbers. I do know that it was a similar situation and that all 100% of money (after expenses) were paid back into the prize pool. It is my understanding that in 2015 more of the money was allocated to purchase non-cash prizes.
I know Jay mentioned this on the Pinside thread, but the goal of the event is to create a family-friendly experience that is inclusive of women and kids. The intent is not to build a large cash payout for the elite players. The secondary goal is to get people interested in the local scene in and around Philadelphia. We had about 15%-20% of players last year where PinFest was one of their first five tournaments, and since that point I've seen a number of those same people become regulars at events in places like PinCrossing, Pinball Gallery, River City, and North Bowl.